Your Nominating Committee and Budget Update

At last night's PTA meeting, Dr. Underwood announced a special School Board meeting that has been scheduled for 7pm on Tuesday, January 19th at GES. Ivan Mattox, our district's School Board representative, and Dr. Underwood provided an update on the school budget and answered questions from the audience. On behalf of the PTA, thank you both for attending!

The most recent copy of the Superintendent's budget that was proposed to the School Board this past Tuesday evening, can be downloaded from the first page of the GCPS website: www.glnd.k12.va.us

As parents, one of the most impactful ways we can get involved is to communicate with our elected decision makers in Goochland county. The recommendation was made to parents to establish and/or maintain communication with the appropriate supervisor in your district as well as the appropriate School Board Representative to ensure they he is aware of your wishes/concerns as the budget is in deliberation. The following web addresses provide information on who to contact in your district:

http://www.glnd.k12.va.us/index/schoolboard/

http://www.co.goochland.va.us/Departments/DepartmentsAF/BoardofSupervisors/tabid/59/Default.aspx

The School Board is expected to vote on the budget January 26th in order to present their adopted budget to the BOS January 28th.

In other news, your Nominating Committee was elected to recommend PTA officers for next year. Those members elected to serve on the Committee are Angela Carter (441-1439), Dianna Gordon (556-5321) and Elizabeth Nelson-Lyda (439-4591). Their nominations for next year's officers will be announced at Family Night on March 11th and the election of officers will be held on April 22nd just prior to the Talent Show. Please contact any of the three Nominating Committee members if you wish to recommend an individual to serve as a PTA officer for next year. Nominations will also be accepted from the floor at the time of election. Thanks to these three folks for serving in this important capacity!

Also, a HUGE thank you goes out to Jennifer Hite, BINGO Committee Chair, for coordinating a great evening of fun for the kids! Jennifer ~ we greatly appreciate all of your hard work before and during BINGO Night!

Thank you for your continued support of the GES PTA and have a wonderful extended weekend!

Best regards,

Elizabeth Dowdy

		Goochland Elementary/Specialty Center Parent-Teacher Assoc
Jan 13, 2010		Profit and Loss Budget vs. Actual
		July 1, 2009 through January 13, 2010
Ordinary Income/Expense		Jul 1, '09 - Jan 13, '10	Budget	$ Over Budget	% of Budget	32.7%
Income
Fundraising Events
Parents Night Out		0.00	500.00	(500.00)	0.0%
Spring Musical		0.00	3,860.00	(3,860.00)	0.0%
Drive In Movie Night		0.00	1,000.00	(1,000.00)	0.0%	10.8%
Chuck E Cheese Event		330.78	500.00	(169.22)	66.2%	271.7%
Ice Cream Social		161.00	200.00	(39.00)	80.5%
Santa Shop		0.00	0.00	0.00	0.0%
Scrapbook Sales		0.00	0.00	0.00	0.0%	212.1%
Spaghetti Dinner		0.00	4,150.00	(4,150.00)	0.0%	38.4%
Auction		0.00	0.00	0.00	0.0%
Bake Sale		0.00	1,300.00	(1,300.00)	0.0%
Spaghetti Dinner - Other		0.00	5,450.00	(5,450.00)	0.0%
Total Spaghetti Dinner		0.00	7,300.00	(7,300.00)	0.0%
Spring Fundraiser		1,400.61	1,400.00	0.61	100.0%	0.0%
Trunk or Treat		0.00	550.00	(550.00)	0.0%
Valentine's Dance		0.00	0.00	0.00	0.0%
Gertrude Hawk Fundraiser		7,440.00	7,800.00	(360.00)	95.4%
Gertrude Hawk Internet Sales		7,440.00	7,800.00	(360.00)	95.4%
Gertrude Hawk Fundraiser - ...		9,332.39	28,560.00	(19,227.61)
Total Gertrude Hawk Fundraiser
Total Fundraising Events		0.00	900.00	(900.00)	0.0%
Fundraising Programs		0.00	75.00	(75.00)	0.0%
Operation Free Money		105.40
Tyson Labels		105.40	975.00	(869.60)		22.3%
Ukrops Golden Gift		815.00	300.00	515.00
Total Fundraising Programs		55.00	0.00	55.00
Local Membership Dues		1,429.50	700.00	729.50	100.0%
Other Types of Income		1,484.50	700.00	784.50	204.2%
Donations		11,737.29	30,535.00	(18,797.71)
Spirit Wear Sales
Total Other Types of Income
Total Income		0.00	225.00	(225.00)
Expense		0.00	0.00	0.00
Leadership Education		0.00	225.00	(225.00)	0.0%
Conferences					0.0%
Publications/Brouchures		0.00	3,000.00	(3,000.00)
Total Leadership Education		0.00	500.00	(500.00)
Programs		0.00	200.00	(200.00)	0.0%
Teacher Professional Develop...		0.00	200.00	(200.00)	0.0%
5th Grade Graduation exp		695.00	1,450.00	(755.00)	0.0%
Beautification & Landscaping		221.32	1,000.00	(778.68)	0.0%
Community Outreach		1,640.87	1,780.00	(139.13)	47.9%
Concerts/ Theater Arts		0.00	200.00	(200.00)	22.1%
Field Days		0.00	150.00	(150.00)	92.2%
Hospitality		0.00	3,000.00	(3,000.00)	0.0%
Incentive Prizes		2,557.19	11,480.00	(8,922.81)	0.0%
Reflections					0.0%
SOL Tutoring		0.00	1,000.00	(1,000.00)
Total Programs		0.00	0.00	0.00
Projects		86.40	150.00	(63.60)	0.0%
Spring Musical		0.00	30.00	(30.00)	0.0%
Bingo Night		0.00	0.00	0.00	57.6%
Operation Free Money		516.45	7,000.00	(6,483.55)	0.0%
BTS Night /Ice Cream Social		0.00	175.00	(175.00)	0.0%
Business Day/Open house		3,563.17	3,900.00	(336.83)	7.4%
Equipment & Materials for GES		0.00	0.00	0.00	0.0%
Fundraiser Prizes		0.00	800.00	(800.00)	91.4%
Gertrude Hawk		1,390.70	450.00	940.70	0.0%
Santa Shop					0.0%
Spaghetti Dinner					309.0%
Spirit Wear Expense
		Goochland Elementary/Specialty Center Parent-Teacher Assoc
Jan 13, 2010		Profit and Loss Budget vs. Actual
		July 1, 2009 through January 13, 2010
		Jul 1, '09 - Jan 13, '10	Budget	$ Over Budget	% of Budget
Spring Fundraiser %		0.00	3,500.00	(3,500.00)	0.0%	34.0%
Trunk or Treat		481.54	450.00	31.54	107.0%
Valentine's Dance		0.00	300.00	(300.00)	0.0%
Total Projects		6,038.26	17,755.00	(11,716.74)
PTA Expenditures
Bank Service Charges		0.00	150.00	(150.00)	0.0%
Contract Services			0.00	0.00
Accounting Fees			0.00	0.00
Legal Fees			0.00	0.00
Outside Contract Services		0.00	0.00	0.00	0.0%
Total Contract Services		0.00	350.00	(350.00)	0.0%
County PTA Council Dues		0.00	0.00	0.00	0.0%
Depreciation Expense		377.00	300.00	77.00	125.7%
Liability & Bonding Insurance		8.80	50.00	(41.20)	17.6%	44.2%
Postage		73.90	75.00	(1.10)	98.5%	0.0%
Printing and Copying		15.61	150.00	(134.39)	10.4%	29.7%
Supplies		475.31	1,075.00	(599.69)		100.0%
Total PTA Expenditures		0.00	0.00	0.00
Teacher Enrichment		9,070.76	30,535.00	(21,464.24)
Total Expense		2,666.53	0.00	2,666.53
Net Ordinary Income
Other Income/Expense
Other Expense		467.50
Dues sent to State PTA office		467.50				100.0%
Total Other Expense		(467.50)
Net Other Income		2,199.03
Net Income			0.00	2,199.03

School Board meeting this Tues, Jan.12

E-mail sent out via gesptavoice:
A School Board meeting will be held this Tuesday evening, January 12th, at Goochland High School in the Auditorium starting at 7pm. The School Board is expected to vote on a finalized budget January 26th and present it to the Board of Supervisors on January 28th.

The latest published version of the 2010 -2011 proposed budget, which was presented at the School Board meeting on Dec. 15, can be downloaded from the GCPS website: www.glnd.k12.va.us and it is also provided as an attachment to this email.
Direct Link to .pdf document: http://www.glnd.k12.va.us/budget/budget_proposed_dec142009.pdf

Questions about the proposed budget can be sent to Dr. Underwood at budget@glnd.k12.va.us or reach her by phone at 556-5601.

Dr. Underwood will also be addressing the GES PTA on Thursday, 1/14 at 7pm in the GES cafeteria.

As the School Board looks to finalize their recommended budget for next year, make sure you stay informed of the upcoming proposed changes. As concerned parents, teachers, staff and residents of Goochland County, our time is running out to voice our option on how the proposed changes to the budget will affect current and future students in our county.

Come and join us for some fun at

GES/PTA
Bingo Night

Thursday, January 14, 2010
7:00 pm @ GES

Featuring guest speaker:
Dr. Linda Underwood,
GCPS Superintendent

While the kids play Bingo in the art room, Dr. Underwood will address parents in the cafeteria with up to date information regarding Goochland County School budget cuts. Bring your questions and/or suggestions!
Looking forward to seeing everyone there.

Sponsored by the GES/PTA.

Proposed Revised Budget June 2009 - June 2010

Goochland Elementary School Parent-Teacher Assoc
Budget of Activities - Revised (11/09)
June 2009 through June 2010
Ordinary Income/Expense
Income		Revised Budget	Budget	PY Actual
Fundraising Events
Chuck E Cheese Event		500.00	700.00	741.91
Ice Cream Social		200.00	200.00	197.00
Parents Night Out		500.00	500.00	0.00
Drive In Movie Night		1,000.00	0.00	0.00
Family Night
Auction		4,150.00	3,400.00	2,394.75
Spaghetti Dinner		1,300.00	1,300.00	1,346.75
		5,450.00	4,700.00	3,741.50
Spring Fundraiser		7,300.00	7,300.00	7,318.00
Spring Musical		3,510.00
Trunk or Treat		1,400.00	1,000.00	1,075.00
Valentine's Dance		550.00	550.00	569.00
Fall Fundraiser
	Internet Sales	0.00	250.00	267.90
	Sales	7,800.00	21,850.00	21,356.00
		7,800.00	22,100.00	21,623.90
Total Fundraising Events		28,210.00	37,050.00	35,266.31
Operation Free Money
Box Top Labels		900.00	900.00	957.01
Tyson Labels		75.00	75.00	74.88
Total Operation Free Money		975.00	975.00	1,031.89
Local Membership Dues		300.00	300.00	319.00
Other Types of Income
Donations		0.00	0.00	60.00
Spirit Wear Sales		700.00	700.00	764.00
		700.00	700.00	824.00
Total Income		30,185.00	39,025.00	37,441.20
Expense
Leadership Education
New Leader Training		225.00	300.00	211.00
Publications/Brochures		0.00	0.00	0.00
		225.00	300.00	211.00
Programs
5th Grade Graduation		500.00	750.00	426.60
Beautification & Landscaping		100.00	200.00	86.26
Teacher Professional Development		3,000.00	0.00	0.00
Community Outreach		200.00	300.00	177.69
	Concerts/Theater Arts	1,450.00	700.00	447.05
	Field Days	1,000.00	1,500.00	992.07
	Hospitality	2,000.00	3,000.00	2,256.44
	Incentive Prizes	200.00	300.00	200.00
	Reflections	150.00	200.00	120.00
	SOL Tutoring	3,000.00	3,000.00	2,450.00
		11,600.00	9,950.00	7,156.11
Projects
	Box Top	30.00	150.00	28.90
	BTS Night/Ice Cream Social	30.00	50.00	21.04
	Equipment & Materials for GES	7,000.00	9,500.00	6,978.95
	Fundraiser Prizes	175.00	300.00	174.75
	Fundraiser Program %	3,900.00	11,000.00	10,677.75
	Spaghetti Dinner	800.00	850.00	728.81
	Spirit Wear Expense	450.00	500.00	452.03
	Spring Fundraiser %	3,500.00	4,000.00	3,675.58
	Spring Musical	1,000.00	0.00	0.00
	Trunk or Treat	450.00	600.00	528.21
	Valentine's Dance	300.00	300.00	289.88
		17,635.00	27,250.00	23,555.90
PTA Expenditures
	Bank Service Charges	150.00	250.00	112.23
	County PTA Council Dues	0.00	400.00	350.00
	Depreciation Expense	0.00	50.00	13.50
	Liability & Bonding Insurance	300.00	300.00	285.00
	Postage	50.00	50.00	25.17
	Printing & Copying	75.00	75.00	0.00
	Supplies	150.00	400.00	140.70
		725.00	1,525.00	926.60
Total Expenses		30,185.00	39,025.00	31,849.61
Net Ordinary Income		0.00	0.00	5,591.59
Other Income
	Campbell's pts in (no value)	0.00	0.00	31,339.00
	State & National Dues	300.00	500.00	570.00
		300.00	500.00	31,909.00
Other Expense
Dues sent to State PTA office		300.00	500.00	570.00
Offset Pts (no $value)		0.00	0.00	31,339.00
		300.00	500.00	31,909.00
Net Income		0.00	0.00	5,591.59

Brief PTA Meeting & Special Presentation at GES - Thu, Nov 19, 7 – 8p

Thursday, November 19th, 2009 from 7 – 8p
Brief PTA Meeting & Special Presentation at GES

Come out to GES and hear a free presentation on
"How to Stretch Your Money in Today's Economy!"

Due to the present economic conditions and the financial impact facing many families, the PTA is welcoming Glenda Harris to share some tips for making the most out of your hard earned money!

The PTA officers will also recommend a modified budget for voting. Due to the school budget cuts this year and limited profits on fundraising, the PTA officers propose adopting a revised budget that will allow greater flexibility with providing assistance to the school as needs arise.

Copies of the revised budget will be available on the evening of Nov. 18th on the blog: www.ges-sc-pta.blogspot.com. Copies will also be available at the meeting the following evening.

We will also have spirit wear t-shirts and sweatshirts for sale as well as a PTA membership table for anyone who hasn't signed up yet.

Activities will be provided for students during the meeting and presentation. Come join us!

Questions? Contact Elizabeth Dowdy 556-3035